Good organisation and labelling and an effective retrieval and retention system will let you show GDPR compliance. Your physical record management system can also provide hard copy back up in the event of online systems problems.
Storing confidential data on portable storage media can increase the risk of a data breach. Using USBs, SSD/HDD USB drives and hard drives with 256-bit advanced encryption standard and built in password protection will help ensure your data is protected. In the event of loss or theft, the incident may be treated as a security rather than manadatory reportable data breach potentially giving rise to fines and adverse publicity for your business.
Personal data must be kept secure including having in place protections against unauthorised or unlawful processing of data. Privacy screens offer a low cost solution that reduces the risk of third parties accidently or deliberately taking data from a user's screen. Adopting a policy of mandatory use of privacy filters where confidential data is being handled in the workplace or on the move would help demonstrate you are keeping personal data protected wherever work is being undertaken.
Did you know that visitors books could contain personal data that needs to be protected? Choose books that keep your permanent visitor record hidden from subsequent visitors.
For a simple way to eradicate small amounts of personal data such names and addresses use a handy rubber stamp like the Rexel ID Guard to mask printed text on packaging and documnets.
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